Receiving a Procedural Fairness Letter (PFL) from Canadian immigration authorities can be alarming, but it’s not the end of the road. This critical document gives you an opportunity to address concerns before a final decision is made. Understanding how to respond effectively can mean the difference between approval and refusal.
What Is a Procedural Fairness Letter?
A PFL is a formal notice from Immigration, Refugees and Citizenship Canada (IRCC) or the Canada Border Services Agency (CBSA) indicating that they have concerns about your application. Before refusing or rejecting it, they must give you a fair chance to respond—this is a fundamental principle of procedural fairness in Canadian law.
Why Did You Receive a PFL?
Common reasons for a PFL include:
1. Concerns About Relationship Genuineness (Spousal/Common-Law Sponsorships)
– If IRCC suspects a marriage or partnership is not authentic (e.g., short relationship history, lack of cohabitation evidence).
– How to Respond: Provide additional proof such as:
- Joint financial records (bank accounts, leases, utility bills)
- Communication logs (texts, emails, call history)
- Affidavits from friends/family confirming the relationship
- Photos together (with timestamps and descriptions)
2. Suspected Misrepresentation (False or Incomplete Information)
– If IRCC believes you provided incorrect or misleading details (even unintentionally).
– How to Respond:
- Clarify any misunderstandings with a detailed explanation.
- Submit corrected documents if there were errors.
- If accused of withholding information, prove it was not intentional.
3. Medical Inadmissibility Concerns
– If a medical exam suggests your condition could place excessive demand on Canada’s healthcare system.
– How to Respond:
- Obtain a detailed doctor’s report outlining treatment costs and prognosis.
- Show proof of private health insurance to cover expenses.
- Argue that your condition won’t burden public services (if applicable).
4. Criminal or Security Issues
– Past criminal records or security risks may trigger a PFL.
– How to Respond:
- Provide court documents showing rehabilitation.
- Submit character reference letters.
- If applicable, apply for criminal rehabilitation beforehand.
Steps to Crafting a Strong Response
1. Read the PFL Carefully
- Identify exactly what IRCC is questioning.
- Note the deadline (usually 30-60 days)—missing it means refusal.
2. Gather Strong Supporting Evidence
- Don’t just explain—prove your case with documents.
- If disputing misrepresentation, provide original, certified records.
3. Write a Clear, Organized Reply
- Address each concern point-by-point.
- Keep the tone professional and factual (avoid emotional appeals).
4. Consult an Immigration Lawyer (If Possible)
- A legal expert can help strengthen arguments and avoid mistakes.
What Happens If You Don’t Respond?
- Automatic refusal of your application.
- Possible 5-year ban for misrepresentation cases.
- Negative impact on future applications.
Final Thoughts
A Procedural Fairness Letter is a second chance, not a rejection. By responding thoroughly, accurately, and on time, you can resolve concerns and keep your immigration journey on track
Let Worldbridge Immigration Services be your guide to a successful future in Canada
Contact us:
Website: www.theworldbridge.ca
Email: info@theworldbridge.ca
Phone/WhatsApp: +1-416-727-7766
Social Media: @worldbridgeHQ
